The main requirement for traveling on this tour is an appreciation of nature and beautiful landscapes. We deliberately do not cater to specific demographics, believing that a shared wanderlust, an appreciation for our planet, and a commitment to a group experience are the most important ingredients in making a trip successful.
In order to get the most out of your trip, though, you should be reasonably fit. We also restrict our clients to a minimum of age 18, although we will accept clients as young as 14 if they are accompanied by a parent or designated adult.
Minimum & Maximum Numbers
The minimum number of clients for this trip to go is eight (8); when we reach that number, it will be “Guaranteed.” Please do not book flights prior to assurance that the departure is confirmed. Please see our Booking Terms and Conditions for our policies in the event that we have to cancel a departure.
The maximum number of clients on this trip is eighteen. We will indicate in the “Status” column of the “Trip Dates” when we are approaching maximum numbers.
Joining and Ending Your Trip
The trip officially starts with the group meeting at 8 am on the first day of the trip in Abbotsford. The trip ends mid-afternoon at the same place you were picked up.
Specific details and location will be given with your final pre-trip documents.
Your final pre-trip documents will be emailed to you approximately 2 weeks prior to your departure.
If for any reason, you are unable to commence your trip as scheduled, please contact your trip leader at the contact provided on your final pre-trip documents as soon as possible so arrangements can be made to catch up with the group or let them know you will not be traveling.
At all times you will be responsible for your own luggage. We recommend traveling light. A small suitcase or backpack are all you need.
All accommodations during our tour are three star hotels. They are clean and comfortable, convenient and provide all the basic needs for travel. For specific information on hotels, please contact us.
Rooming & Solo Travellers
Our group trips are designed for shared accommodation. All travelers will be matched up with another traveler of the same gender. If you would prefer a guaranteed room/tent to yourself there will be a mandatory single supplement charged and single rooms are subject to availability.
If you prefer to have a room to yourself, you must select “Single Supplement” when making your booking. If you wish to room with someone specific who has made a separate booking please advise us of your roommate’s name in the special requests box or by email at email@example.com .
Most dietary requirements can be handled easily. If you have any specific requirements, we are happy to discuss this to ensure that your expectations will be met!
It is required that you be punctual at all times. This is a courtesy to other travelers and can negatively impact the operations of a trip if punctuality is not adhered to.
Tipping is deeply engrained in the tourism industry and is a pretty standard practice in North America for services rendered. It is in most cases, entirely optional though, and should reflect your level of satisfaction with the service. Occasionally, though, a “service fee” may be added to the bill, especially at higher end restaurants or when a group is being served. You should check your bill carefully before deciding on your tip. Typical tips vary. Generally it’s around 15% depending on the area.
Tipping is also anticipated in the wage structure for those who supply tourism services. You should anticipate tipping your guides for local excursions, both included and optional ones, 10 – 20% of the value of the trip you purchased. As for your tour leaders, it is entirely up to you but if you feel they have done a good job, it is appropriate to tip $5 – $10CAD per day per leader.
Problems and Emergency Contact Information
While we always endeavor to provide the best possible experience, due to the nature of travel and the areas we visit sometimes things can go wrong. Should any problems occur while you are on your trip, you must discuss this with your trip leader right away so that they can do their best to rectify the problem and save any potential negative impact on the rest of your trip.
We recognize that there may be times when your trip leader may not be able to resolve a situation to your satisfaction – if this is the case, please contact our operations office at 1-877-230-9699 (toll-free in the USA and Canada) or +1-604-546-7580 (office hours).
Keep in mind that it is very difficult for us to provide any practical help after the trip is complete.
We try to minimise any negative aspects of tourism on the local area and it’s environment, so that the beauty will be enjoyed for generations to come. Whenever possible we will recycle glass, metal and plastics. Bring a reusable water drinking container with you to reduce waste.
The world and its people are diverse and add to the experience of travel. It is extremely important to show respect to those local customs and traditions when we travel, just as we would expect travelers to show when visiting our home country.
Age, Fitness and Participation
All clients are expected to satisfy themselves prior to booking that they are ﬁt and able to complete the itinerary of their chosen tour as described by West Adventures. At the least, clients are expected to be able to carry their own luggage over short distances of up to 15 minutes walk and possibly up a couple flights of stairs if required. Our hotels do not have concierge or porter services.
West Adventures reserves the absolute right to decline a booking at our discretion.
Clients agree to accept the authority and decisions of our tour leaders and trusted partners. If in the opinion of such person the health or conduct of a client before or after departure appears likely to endanger the safe, comfortable or happy progress of a tour the client may be excluded from all or part of the tour. In the case of ill health, West Adventures may make such arrangements as it sees ﬁt and the associated total costs of these arrangements including expenses of West Adventures must be paid for by the client.
If a client is excluded as above or chooses to leave of their own free will or leaves due to ill health or any other reason there will be no refund of the tour price, Extra Services, surcharges, Local Payment or any local surcharges. All services forming part of the whole Package booked will be forfeit though may be recoverable through the client’s travel insurance in some circumstances.
Illness or Disability
Anyone suffering from a disability or undergoing treatment for any physical or medical condition must declare the true nature of such condition at the time of booking and make arrangements for the provision of any medication or other treatment which may be required during the tour. Failure to make such disclosure will constitute a breach of these booking conditions and result in such persons being excluded from the tour in which case all monies paid will be forfeit.